DD Form 1149⁚ A Comprehensive Guide
DD Form 1149‚ officially titled “Requisition and Invoice/Shipping Document‚” is a crucial form used within the Department of Defense (DoD) and related agencies for managing the procurement and transfer of goods and services. This comprehensive guide will delve into the purpose‚ key sections‚ usage‚ and relevant resources associated with DD Form 1149.
Introduction
DD Form 1149‚ officially known as the “Requisition and Invoice/Shipping Document‚” plays a vital role in the procurement and transfer of goods and services within the Department of Defense (DoD) and associated agencies. This form serves as a comprehensive document that streamlines the process of requisitioning‚ invoicing‚ and tracking shipments. DD Form 1149 is essential for ensuring transparency‚ accountability‚ and efficient management of resources within the DoD supply chain. This guide provides a detailed overview of DD Form 1149‚ covering its purpose‚ key sections‚ usage‚ and related resources‚ empowering users to effectively utilize this critical form.
What is DD Form 1149?
DD Form 1149 is a standardized document used within the Department of Defense (DoD) and its related agencies for requisitioning‚ invoicing‚ and tracking the movement of goods and services. It functions as a central hub for all relevant information regarding a specific transaction‚ ensuring clarity and consistency throughout the procurement process. DD Form 1149 is a critical tool for managing the DoD’s vast supply chain‚ fostering accountability‚ and ensuring timely and accurate delivery of essential resources to support military operations and national security. The form’s comprehensive structure incorporates key details regarding the requisition‚ invoice‚ and shipment‚ facilitating seamless communication and coordination among involved parties.
Purpose of DD Form 1149
DD Form 1149 serves as a comprehensive document that streamlines the requisition‚ invoicing‚ and shipping process within the Department of Defense (DoD) and associated agencies. Its primary purpose is to facilitate the efficient transfer of goods and services between various entities‚ including contractors‚ suppliers‚ and military installations. The form ensures clear and accurate communication regarding the nature of the transaction‚ item details‚ contract information‚ and payment terms. By standardizing the procurement process‚ DD Form 1149 fosters accountability‚ transparency‚ and timely delivery of essential resources to support national security and military operations. It acts as a central point of reference for all involved parties‚ reducing potential errors and misunderstandings.
Who Uses DD Form 1149?
DD Form 1149 finds widespread use within the Department of Defense (DoD) ecosystem‚ encompassing a diverse range of personnel and organizations. Primarily‚ it is utilized by DoD components and contractors engaged in the acquisition and transfer of goods and services. This includes military branches‚ defense agencies‚ and private companies contracted to provide essential supplies and support to the armed forces. Additionally‚ personnel within the Department of Energy (DoE)‚ Department of Homeland Security (DHS)‚ Department of Transportation (DoT)‚ and Department of Justice (DoJ) may encounter situations where DD Form 1149 is required. The form’s application extends to various scenarios‚ from routine procurement of supplies to more complex transfers involving specialized equipment or technical services. Its standardized format and clear instructions ensure consistent communication and efficient handling across these diverse entities.
Key Sections of DD Form 1149
DD Form 1149 is meticulously structured to capture all essential information related to a requisition‚ invoice‚ and shipping transaction. Its key sections ensure clarity and accuracy in documenting the details of each transfer. The form is divided into distinct areas that address specific aspects of the transaction‚ including shipping and receiving information‚ item description and quantity‚ contract information‚ and invoice and payment details. Each section serves a crucial role in facilitating smooth and transparent communication between the parties involved‚ ensuring that all necessary details are captured and readily accessible for reference and reconciliation. This comprehensive format streamlines the procurement process‚ minimizing errors and facilitating efficient tracking of goods and services within the DoD supply chain.
Shipping and Receiving Information
The “Shipping and Receiving Information” section of DD Form 1149 is crucial for establishing the clear flow of goods or services. This section meticulously details the origin and destination of the shipment. It requires information such as the shipper’s name and address‚ the consignee’s name and address‚ and any specific shipping instructions. This detailed information ensures accurate and timely delivery of the requisitioned items to the intended recipient. Accurate completion of this section minimizes potential delays or misdirection‚ ensuring a smooth and efficient transfer process.
Item Description and Quantity
The “Item Description and Quantity” section of DD Form 1149 is vital for accurately documenting the specifics of the requested items. This section requires a detailed description of each item‚ including its Federal Stock Number (FSN) and unit of issue. The quantity requested for each item must be clearly stated to ensure the correct amount is procured and shipped. Accurate and detailed descriptions of the items‚ along with the precise quantities needed‚ are crucial for ensuring the requisitioned items meet the specific requirements of the requesting entity. This section also helps streamline the procurement process by providing clear information to suppliers and ensuring the correct items are delivered.
Contract Information
The “Contract Information” section on DD Form 1149 serves as a critical link between the requisition and the underlying contract. This section captures essential details about the contract governing the procurement of the requested items. It includes information such as the contract number‚ the issuing office‚ and the contract date. This section plays a crucial role in ensuring that the requisition aligns with the existing contractual obligations and helps to streamline the procurement process by providing clear reference to the relevant contract details. The information provided in this section assists in verifying the legitimacy of the requisition and ensuring that the procurement is conducted within the established contractual framework.
Invoice and Payment Details
The “Invoice and Payment Details” section of DD Form 1149 is crucial for ensuring accurate billing and payment processing. This section captures the invoice details‚ including the invoice number‚ date‚ and amount. It also includes information related to payment terms‚ such as the payment due date and the method of payment. This section is vital for coordinating the financial aspects of the procurement process‚ ensuring that invoices are properly submitted and processed. By clearly outlining the payment information‚ this section facilitates smooth and timely payments to suppliers‚ contributing to the efficient execution of procurement activities.
Where to Find DD Form 1149
Obtaining DD Form 1149 is a straightforward process. The official DoD website‚ www.esd.whs.mil‚ serves as the primary source for this form. You can access it through the “Directives” section‚ specifically under “forms.” This website offers the latest version of DD Form 1149‚ ensuring you are using the most current and accurate version. Additionally‚ resources such as the Defense Acquisition Regulations System (DARS) and the Library of Defense Enterprise Data Standards provide information and guidance related to DD Form 1149‚ supporting its proper use within the DoD procurement system.
Filling Out DD Form 1149
Completing DD Form 1149 accurately is essential for smooth procurement and transfer processes. While official instructions are currently limited‚ resources like the presentation by Edward Winters offer valuable insights. The form requires meticulous attention to detail‚ ensuring accurate data entry for each section. It’s crucial to understand the purpose of each field and to provide clear and concise information. Remember to double-check all entries before submitting the form‚ as errors can cause delays and complications. Utilizing available resources and adhering to established best practices will ensure a successful completion of DD Form 1149.
General Instructions
Filling out DD Form 1149 requires a systematic approach. Begin by carefully reviewing the form’s structure and identifying the key sections. Ensure that you have all the necessary information readily available‚ including shipping and receiving details‚ item descriptions‚ contract information‚ and invoice and payment data. Use clear and legible handwriting or typing to ensure readability. Avoid using abbreviations unless they are standard and universally understood. If any information is unavailable or unclear‚ contact the appropriate parties for clarification. Remember that accuracy is paramount. Double-check all entries for errors before submitting the form. Following these general guidelines will contribute to a smooth and efficient process.
Specific Instructions for Each Section
Each section of DD Form 1149 serves a specific purpose and requires careful attention to detail. The “Shipping and Receiving Information” section demands accurate addresses and contact information for both the sender and the recipient. The “Item Description and Quantity” section needs a precise description of the goods or services being transferred‚ along with the exact quantity being shipped. The “Contract Information” section should include the relevant contract number‚ date‚ and any specific clauses pertinent to the transfer. Finally‚ the “Invoice and Payment Details” section requires accurate invoice information‚ including the invoice number‚ date‚ and payment terms. By carefully completing each section with the necessary information‚ you ensure a smooth and efficient transfer process.
Example of a Completed DD Form 1149
A completed DD Form 1149 serves as a valuable visual aid in understanding the form’s structure and the flow of information; It demonstrates how each section is filled out and how the form is used in practice. An example form would showcase a clearly defined shipping and receiving address‚ a detailed description of the item being transferred‚ along with the quantity‚ contract information‚ and invoice details. This visual representation would provide a clear understanding of how the form functions and how it contributes to the efficient transfer of goods and services within the DoD system. While official examples are not readily available online‚ utilizing a completed form can enhance the understanding and application of DD Form 1149.
Additional Resources
For those seeking further guidance on DD Form 1149‚ a wealth of resources is readily available. The official DoD website serves as a valuable starting point‚ offering access to the latest edition of the form itself. Furthermore‚ the Defense Acquisition Regulations System (DARS) provides comprehensive information on acquisition rules and guidance‚ which can be particularly helpful for understanding the context of DD Form 1149 within the broader acquisition process. YouTube tutorials‚ such as those by Edward Winters‚ offer practical insights into filling out the form and navigating its key sections. Additionally‚ exploring online forums and communities dedicated to DoD procurement and logistics can provide valuable peer-to-peer knowledge sharing and insights from experienced professionals. By leveraging these resources‚ users can gain a deeper understanding of DD Form 1149 and confidently navigate its completion.